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​Privacy Policy / GDPR

Processing of personal data at Amigos del Tango Ry

Member register

  • The Associations Act obliges an association to keep a membership register, in which the member's full name and place of residence are recorded. In addition, information that is necessary for the association's operations (e.g. contact information) may be recorded in the register.

    The name, address, email address and telephone number have been recorded in the AdT membership register until April 2018. This information already recorded in the register will be kept as long as the person remains in the register. The person's information will be transferred to the membership register archive at the end of the calendar year if they have not paid their membership fee for two years. The person's information will be deleted from the membership register and its archive if the person requests the deletion of the information in writing and announces that they are renouncing their membership.

    From April 2018, the name, address and email address of new members will be recorded in the register. If a member who joined the association before this date wants his/her address and telephone number removed from the register, he/she must notify the association in writing to jasen@tango.fi

    The member register is accessible to the member register administrator, treasurer, board members and the operations inspector.

Becoming a Member

  • The association's membership application can be found online at www.tango.fi/yhdistys/liity

  • The membership application includes your full name, place of residence and email address. The information is mandatory.

  • The information stored on the online membership form is sent by email to the member register manager and treasurer. Other board members can also view the information.

  • Membership forms are deleted when the person has been accepted as a member and the information has been entered in the member register.

  • Membership invoices, including payment and personal information, are stored in the association's cloud service and/or in paper accounting materials for 6 years in accordance with the Accounting Act.

Key Card Deposit Fee

  • The key card register contains the member's name and telephone number, which is needed for the exchange of information regarding button data uploads. The register consists of paper forms on which the handover and return of the button are recorded and confirmed by the signature of the button recipient or the person receiving the button return.

  • The key card register is accessible to board members and the treasurer.

Registration for AdT's events and other association events

  • The registration form (e.g. Dance reservations) asks for name, address, telephone number and email address.

  • This event-specific information is processed by the organizers of the event in question.

  • Those registering for classes are required to be members of AdT. For the purpose of checking membership, the organizers of the event are provided with a list of names from the membership register, which shows the names of members who have paid the membership fee.

  • In individual events (e.g. milongas), where participation is paid on site, the names of the participants are collected from the participant list. These are kept in the accounting documents for 6 years in accordance with the Accounting Act.

  • The participant list can be seen by the organizers of the event and other participants in the event, as well as the cashier and treasurer.

Purpose of use of members' personal data (name, place of residence, email address)?

  • Maintaining the membership register

  • Invoicing membership fees

  • Checking the validity of membership

  • Informing members, e.g. statutory meeting notices, information about events, member surveys

​BY COMPLETING THE MEMBERSHIP FORM, THE PERSON GIVES PERMISSION TO USE THEIR INFORMATION FOR THE ABOVE-MENTIONED PURPOSES.

Personal data required for salary/remuneration payment, contracts and travel documents (including name, address, nationality, date of birth, tax number, Finnish social security number)

  • The necessary information is provided in person or by email to the event organizer or directly to the treasurer at maksut@tango.fi

  • The information is stored in the cloud service or in the treasurer's folder in conjunction with the accounting material, the retention period for accounting material is 6 years.

  • The treasurer and the operations inspector have access to the information

  • The agreements are stored in the board's administrative folder and are accessible to board members.

​Providing information to third parties

  • Amigos del Tango ry does not provide information from the membership register to others, including other members of the association

  • Parties outside the association that have the opportunity to see personal data related to the membership register or fee payments and accounting are:

    • Tax Office

    • Nordea

    • Pension Insurance Company ELO

    • Association's accounting office Tilingo Oy

    • WIX website service (membership form, sending member newsletters

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